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Accounting Specialist


Accounting Specialist

Job Purpose:         

Responsible for assisting the Director of Finance with Finance, Budgeting and Auditing, as well as Purchasing, Event Planning, Booking Travel Plans, Facilities Management.

Reports to:             

Director of Finance



By assisting the Director of Finance with ongoing monthly and annual financial services, including but not limited to, the following types of financial requirements:


  • Maintaining all Accounts Payable records
  • Act as a liaison for vendors to reconcile any billing discrepancies
  • Review invoices for accuracy
  • Review expense reports and cross check receipts to ensure documentation is maintained for accurate reimbursement and auditing
  • Posts transactions to journal or general ledger
  • Preparing and posting journal entries
  • Reconcile Accounts Receivable to the General Ledger
  • Prepare monthly revenue entries for various billing systems based on reports received from the Director of Finance
  • Prepare bank deposits and record all receipts in the appropriate ledgers
  • Assisting with payroll processing which includes review staff timecards prior to submission
  • Assisting with month-end closing
  • Update financial data in QuickBooks to ensure that information is accurate
  • Maintain and record fixed assets
  • Assist with the preparation of financial statements
  • Ability to prioritize and complete project and or assignments according to deadlines
  • Ability to protect the confidentiality and sensitivity of information
  • Purchasing & Ordering Support – Client Service items, Staff Books/Appreciation
  • Event Planning – Bi-Annual Staff and Contract Data Meetings
  • Booking Staff Travel – Ongoing to meet regional coverage
  • Facilities Management – Inspections and Maintenance Needs
  • Assist with other special projects and duties as assigned by the supervisor and Executive Director


  • Assist in the facilitation of year-end audit work papers, and the preparation of 990 federal tax return
  • Review lease agreements & memorandums of understanding with outside agencies/personnel
  • Assist in development of proposals & budgets for current and new lines of business
  • Prepare 1099 forms
  • Assist with 5500 forms preparation


Compiles Data for Outcome Reports:

By running designated queries and consolidating information into report format within designated timeframes

Complies with Agency and Licensing Standards:

By following policy and procedures detailed in Agency manuals

Respects Clients & Stakeholders:

By recognizing their rights; maintaining confidentiality; completing training in cultural competencies/multicultural diversity and by communicating with clients in a manner to encourage follow through on treatment and goals

Represents the Agency in a Professional Manner:

By representing the Agency in a professional manner; understanding that personal actions reflect on the Agency and behaving in a manner to meet the code of conduct requirements

Contributes to Team Effort:

By maintaining productive working relationships with peers, stakeholders, and other service providers


Bachelor’s Degree in Accounting, Finance or Business Administration preferred. 

Consideration will be given to candidates with an Associate’s Degree and 5 years of work experience in an accounting, finance, or billing environment.

Experience in an accounting role with hands on experience with Enterprise Resource Planning (ERP) systems, with demonstrated proficiency using the following platforms.

·         Accounts Payable & Accounts Receivable

·         Microsoft Office Suite, especially Excel

·         Quick-books software

Candidate must be able to work effectively with minimal supervision.

Excellent interpersonal skills, including the desire and ability to work effectively with the public, are required. 

Candidate should desire a small company environment where they will participate in multiple activities within the operation.

Team building skills to incorporate and blend diverse skill sets and personalities.

Attention to detail and ability to self-audit daily work is necessary.

Ability to regularly sit for long periods of time (90%) along with the ability to use a variety of office equipment including, but not limited to phones, computer keyboards, printers, file cabinets, etc.

Ability to lift up to 50 lbs. on a sporadic basis.


  • Salary is based on level of education, experience and licensure. 
  • Full benefits package is available to include:
  • Insurance – Health, Dental, Vision & Life
  • Paid Time Off
  • Paid Holidays
  • Educational Time Off
  • 403 (b) Retirement Program
  • HRADAC meets criteria and qualifies for the Public Service Loan Forgiveness Program for student loans.

Application Instructions

For more information, contact:

Kris Carnahan, Director of Operations & Administrative Services

Heartland Regional Alcohol & Drug Assessment Center

913-789-0952 or 1-800-281-0029

Send resume to: